VPAT-Completing a VPAT

Typical Scenario for Completing a Voluntary Product Accessibility Template (VPAT):

To begin the process of completing the Voluntary Product Accessibility Template (VPAT), you should enlist the services of your company’s technical specialist for the product being sought for purchase. The reason for this is because GT requires a measure of technical detail in your responses. Once you’ve enlisted their assistance:

1) Determine which sections of the Technical Standards (Subpart B-1194.21-26) apply to your product.* In some cases more than one set of Technical Standards will apply.

2) Keep in mind that you must always complete the Information, Documentation, and Support (Subpart D – 1194.41) sections of the Voluntary Product Accessibility Template (VPAT).

3) Fill out the Functional Performance Criteria (Subpart C – 1194.31) if you are claiming Equivalent Facilitation. Equivalent Facilitation must yield equal or greater access.

4) For each section that applies, determine if your product does or does not meet the specific Criteria elements.

5) Using the information found in the How the Voluntary Product Accessibility Template (VPAT) is organized section, document in the Section 1194.xx Tables exactly how your product did or did not meet the applicable standard.

• If your product supports the standard, provide detailed examples of what accessibility features exist and how they are used to support the standard.

• If your product does not support the standard, remember that Section 508 allows for products to meet the Access Board Standards in innovative, non-traditional ways. Your product can meet the standard by providing an innovative solution, as long as the feature performs in the same manner as it does for any other user.

• If your product does not possess an innovative, non-traditional way of access to the standard, provide detailed examples of exactly how the product did not meet the standard.

6) Once you’ve documented in the Section 1194.xx Tables exactly how your product did or did not meet the standard, return to the Summary Table and document the product’s overall "level-of-conformance" in each of the applicable sections.

7) Post your final Voluntary Product Accessibility Template (VPAT) on your company's web site. Please keep in mind that it is the Vendor's responsibility to maintain the integrity of the data on the Voluntary Product Accessibility Template (VPAT). The information provided on your Voluntary Product Accessibility Template (VPAT) is considered to be a self-representation unless expressly affirmed otherwise.

8) When responding to any GT request for proposals, the Vendor must submit a completed and up-to-date Voluntary Product Accessibility Template (VPAT) with the submission. Proposals without an attached completed Voluntary Product Accessibility Template (VPAT) may be disqualified from competition.

* Please Note: Any WEB application being purchased by GT requires the Vendor to complete Section 1194.21 of the Voluntary Product Accessibility Template (VPAT) in addition to Sections 1194.22, 1194.31 and 1194.41.